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February 5th, 2016

2016Feb6_BusinessContinuity_AWhether your business is hit with a brief power outage or an extreme weather disaster, any kind of interruption to your organization’s productivity can cut into your profits. That’s why it is important to have a business continuity plan and utilize BC tools to ensure your organization can stay in operation at all times. Here are some of the key strategies many companies rely on to keep their doors open.

Backup your data, applications and servers

Today, companies are more dependent than ever on IT and their business data. If these critical components suddenly become inaccessible, can your business stay open? For most business owners, the simple answer is no. This is why backing up these elements is vital to your business’s success. Backing them up ensures they can be restored quickly in the event of a disaster, security breach, or damage to IT equipment.

Obviously, to ensure the accessibility of your IT, you need to backup all your data, applications and servers regularly. The keyword here being “regularly”. While in the past most businesses would do this on-site and with tape backups, today more and more businesses are using the cloud. Some of the prime reasons for backing up to the cloud are as follows:

  • Affordability
  • Backups can be automated, therefore saving you time
  • Cloud providers usually backup your data to multiple locations (so if one of their facilities goes down, your backup is still safe at another site)
  • Backups can be accessed from anywhere, whether it’s at an employee’s home or at an alternate office
  • If you need to use it, backups can be restored quickly

Virtualize servers and desktops

When you virtualize your servers or desktops, they can be used at any location - be it at your workplace, home, or a coffee shop in the Bahamas. In terms of business continuity, this is useful in case your main office suddenly becomes unusable due to a disaster such as a flood, a break-in, or if you’re simply unable to get there because of hostile weather conditions.

Have a backup power supply

Power outages essentially zap all your employees productivity. No electricity means no work. And that means you’re paying them to do nothing. Having a backup power supply like a generator will ensure that when the electricity goes down, your employees can continue working. A good solution is an uninterrupted power supply (UPS). When you have this, a power outage will not affect your employees ability to work. They can work seamlessly through it, as if nothing ever happened. Also, if you have a server room, the UPS will ensure your vital servers stay cool.

Utilize social media

Whether it’s Facebook, Twitter or Google +, most people are on at least one social network these days. And if there is any kind of weather-related disaster, social media is usually one of the first places customers, colleagues, staff and vendors will check to see the status of your business. This is because even if the phone lines or local power goes out, social media is usually accessible. So when it comes to business continuity, have at least one active social media account you use to keep your customers and followers informed.

Implement Unified Communications

Unified Communication (UC) can essentially create a virtualized communication infrastructure. That means instead of your communication tools - like phones, instant messaging, video calls - all being stored locally at your workplace, you can access them anywhere. So for whatever reason if your office is inaccessible, employees can still use your phones and other communication tools from their homes. What’s more, UC tools can route business calls to your employees smartphones. That means they’ll never miss an important call, even if they’re not in the office.

So there you have it, five tools to ensure your business operates continuously no matter what comes your way. If you’d like to implement business continuity technology in your business or develop a continuity plan, we’re happy to help.

Published with permission from TechAdvisory.org. Source.

January 29th, 2016

2016Jan29_Virtualization_AVirtualization has become the cornerstone for almost all businesses today - and for good reason. It is basically a process of creating a virtual version of a physical IT device. This, in turn, enables businesses to utilize their resources more effectively, while also reducing costs that come with managing and maintaining their infrastructure. Virtualization can be done in many different ways. In this article, we’ll give you an overview of what can be virtualized, and how it can benefit your business.

Application Virtualization

This is a process where applications get virtualized and are delivered from a server to the end user’s device, such as laptops, smartphones, and tablets. So instead of logging into their computers at work, users will be able to gain access to the application from virtually anywhere, provided an Internet connection is available. This type of virtualization is particularly popular for businesses that require the use of their applications on the go.

Desktop Virtualization

Similar to Application Virtualization mentioned above, desktop virtualization separates the desktop environment from the physical device and configured as a “virtual desktop infrastructure” (VDI). The major advantages of desktop virtualization is that users are able to access all their personal files and applications from any location and on any PC, meaning they can work from anywhere without the need to bring their work computer. It also lowers the cost of licensing for installing software on desktops and maintenance and patch management is very simple, since all of the virtual desktops are hosted at the same location.

Hardware Virtualization

This is perhaps the most common type of virtualization today. Hardware virtualization is made possible by a virtual machine manager (VM) called the “hypervisor”. The hypervisor creates virtual versions of computers and operating systems and consolidates them into one large physical server, so that all the hardware resources can be utilized more efficiently. It also enables users to run different operating systems on the same machine at the same time.

Network Virtualization

Network virtualization is a method that combines all physical networking equipment into a single resource. It is the process of dividing bandwidth into multiple, independent channels, each of which can be assigned to servers and devices in real time. Businesses that would benefit from network virtualization are ones that have a large number of users and need to keep their systems up and running at all times. With the distributed channels, your network speed will increase dramatically, allowing you to deliver services and applications faster than ever before.

Storage Virtualization

This type of virtualization is very easy and cost-effective to implement, since it involves compiling your physical hard drives into a single cluster. Storage virtualization is handy when it comes to planning for disaster recovery, since the data stored on your virtual storage can be replicated and transferred to another location. By consolidating your storage into a centralized system, you can eliminate the hassles and costs of managing multiple storage devices.

Integrating virtualization into your business can be a complex and confusing process. Ideally you will enlist the help of experts to get the job done right. If you’re looking for top-quality and reliable virtualization solutions, why not get in touch with our professionals today. We’ll make your virtualization experience a quick and painless one.

Published with permission from TechAdvisory.org. Source.

January 28th, 2016

2016Jan28_VoIPGeneral_AWhen it comes to saving money for small businesses, VoIP is one IT tool that is all the rage. For many organizations, it can cut phone expenses in half. So obviously the benefit of a VoIP system can be enormous. But is there a catch? With some VoIP providers, there certainly is. So when you’re ready to install this new technology for your business, here are some common VoIP pitfalls to be aware of.

  1. Poor call quality
  2. Complicated and frustrating management of the VoIP system
  3. Negative on-hold experience for customers
You’re likely aware that a drop in call quality can tarnish the reputation of your business and result in a loss of profits. So obviously, issues like the three mentioned above may sound alarming. So does that mean that you should avoid installing a VoIP system altogether? Probably not. The thing is, VoIP isn’t going anywhere. In fact, it is likely the future of telephony service for many businesses around the globe. Any technology that has the power to dramatically cut costs, such as VoIP, is here to stay. And as the service continues to evolve, it will become even more powerful and versatile.

In the meantime, what can you do to ensure your business doesn’t suffer any of these three problems? There are a couple of solutions.

Know what you want out of your VoIP phone solution

If your business handles hundreds of customer service calls a day, your telephony needs will be different than a business that is mainly using their phone system as a method for internal communication. This is why it’s important to know exactly what you want out of your VoIP phone solution. Do you want your employees using it to make sales calls? Do you want to use it to simply answer a few customer service calls a day and communicate between internal staff? Will you be holding video meetings on it? If you know what you want out of your VoIP system in advance, it sets you up to have a practical discussion of your needs with a VoIP provider. And that leads to our next point.

Find an experienced, trusted service provider

When it comes to VoIP, who you choose as your provider can make or break the success of your new phone system. It really is that big of a deal. The three problems listed above can all be avoided with an experienced VoIP provider installing and maintaining your system. They can let you know the strengths, weaknesses and limitations of the technology, and give you realistic expectations of what you’ll get from the service. This ensures you aren’t let down and that you don’t suffer a bad telephony experience that irritates customers.

A trusted VoIP provider will have experience and has likely installed hundreds of VoIP systems. They can help you define a strategy that meets your business’s specific needs, provide recommendations on system design and management, and enable your business to get the superb call experience your customers expect. Additionally, the right VoIP provider will also provide training and support to ensure you understand how to use the system most effectively, and will be a quick phone call away to help you if problems bubble up.

And if you’ve already installed a VoIP system that’s turned buggy?

Although it’s better to consult with an experienced VoIP provider before your initial installation, it’s not too late to correct course. A trusted VoIP provider can help you resolve many of the issues you’re experiencing. Don’t settle for a VoIP system that hurts your business. You can make VoIP work for your business, and save thousands of dollars in the process.

If you need advice installing a new VoIP system or fixing your current one, don’t hesitate to call us. Our experts can provide you the consultation, support and service that enables your business to enjoy the costs savings and power of VoIP. Call us today.

Published with permission from TechAdvisory.org. Source.

Topic VoIP General
January 27th, 2016

2016Jan25_BusinessContinuity_AMost business owners don’t normally think they will be a victim of a natural disaster...not until an unforeseen crisis happens and their company ends up suffering from thousands or millions of dollars in economic and operational losses -- all because of the lack of thoughtful disaster preparedness. This post gives small or mid-sized businesses (SMBs) basic information on the vital importance of having a Disaster Recovery (DR) plan to help them survive any potential disasters.

As we all know, unpredictability is a fact of life. The aftermath of Tropical Storm Bill in Texas and recent floods in South Carolina are a grim and unfortunate lesson for many overconfident business owners who think their companies are spared from the likelihood of cataclysmic weather, technological malfunctions, or human actions. A 2014 survey by the IT Disaster Recovery Preparedness (DRP) Council reveals just how many companies worldwide are at risk: 73 percent of SMBs are failing in terms of disaster readiness. What does this mean? It means that 3 out of 4 companies aren’t prepared to handle emergencies and save their businesses from a worse-case scenario.

If it’s not clear and compelling enough for a business owner like yourself to consider putting a well-conceived Disaster Recovery (DR) plan into place, perhaps it’s time to give it some thought. Doing so can save you years of business loss. Here is some useful information about what DR is all about and how it can ensure your business’s survival in the wake of unforeseen circumstances.

What is Disaster Recovery (DR)?

Disaster recovery is a plan for restoring and accessing your data in the event of a disaster that destroys part or all of a business’s resources. It is a key component involving many aspects of business operations that requires this information to function. The job of a DR plan is to ensure that whatever happens, your vital data can be recovered and mission-critical applications will be brought back online in the shortest possible time.

What kind of disasters are likely to happen?

Business disasters can either be natural, technological, or man-made. Natural types of disasters include floods, earthquakes, tornadoes, hurricanes, landslides, tsunamis, and even a pest infestation. On the other hand, technological and man-made disasters involve hazardous material spills, infrastructural or power failure, nuclear power plant meltdown or blast, chemical threat and biological weapons, cyber attacks, explosions, or acts of terrorism and civil unrest.

Why does your business need DR?

Regardless of industry or size, when an unforeseen event takes place and causes day-to-day operations to come to a halt, a company will need to recover as quickly as possible to ensure you will continue providing services to clients and customers. Downtime is one of the biggest IT expenses that any business can face. Based on 2015 disaster recovery statistics, downtime that lasts for one hour can cost small companies as much as $8,000, mid-size organizations $74,000, and $700,000 for large enterprises.

For SMBs particularly, any extended loss of productivity can lead to reduced cash flow through late invoicing, lost orders, increased labor costs as staff work extra hours to recover from the downtime, missed delivery dates, and so on. If major business disruptions are not anticipated and addressed today, it’s very possible that these negative consequences resulting from an unexpected disaster can have long-term implications that affect a company for years. By having a Disaster Recovery plan in place, a company can save itself from multiple risks including out of budget expenses, reputation loss, data loss, and the negative impact on clients and customers.

How do I create a DR strategy for my business?

Creating, implementing and maintaining a total business recovery plan is time-consuming but extremely important to ensure your business’s survival. Many organizations don’t have the time or resources to dedicate to this process. If you would like to protect your company from unexpected disasters but need further guidance and information on how to get started, give us a call and our experts will be happy to discuss Disaster Recovery options and solutions with you.
Published with permission from TechAdvisory.org. Source.

January 21st, 2016

A lot of businesses are still mystified as how to measure just what kind of value they are truly getting from social media. Because it is a medium that is still evolving, it can be hard to understand just what works and what doesn’t when it comes to social media and measuring its value. In fact, it’s not unusual to see so-called experts contradict themselves. Don’t worry if you are unable to totally understand social media value. We’ll break down a few things for you.

Social media is important for your business and it can have a great deal of value for your company if utilized correctly. Of course measuring this value is an imperfect science. While we don’t have a magic formula to help you figure it out, we do have a few things for you to consider when it comes to estimating it for yourself.

Followers matter but…

...they are not the end all be all when it comes to your social media efforts. When social media first started, it was all about how many followers you had. In the eyes of consumers, more followers equaled more credibility. However, that sentiment is no longer a prevailing thought among consumers and the number of followers you have won’t make or break your organization.

However, having a lot of followers does still reflect well on your business and it also gives you an easy way to reach your target audience directly. This is where it becomes important to monitor things like average clicks, the number of clicks the page you shared got, and conversion rate - the number of people who clicked on your share that turned into a sale or lead. If you have 100,000 followers but don’t get clicks, then your social media doesn’t hold a whole lot of value. The next point comes in handy if you’re having trouble monitoring all of these.

Simplify the way you monitor social media

A lot of businesses make a simple mistake that convolutes the way they estimate the value of social media. That mistake is failing to create unique campaigns and contact points for each social media channel. Doing this can make it difficult to determine just what leads and sales are coming from which media. Here’s an example for you. Your business shares a link on Facebook, Twitter and LinkedIn to a page on your website where people can download a free report. You get 150 people to download which is good but it can be hard to determine just where everyone came from to download the report unless you have advanced tools like Google Analytics at your disposal.

That’s why for every promotion or pitch page on your website that you share via social media, you should create a distinct URL for each one so you can easily monitor where people are coming from. This will help you understand what kind of value each of your social media channels has. You might also want to consider creating a separate phone number for each social media channel so that way when a person does call, you will know where they came from. This option is especially easy and cost effective to implement if you have a VoIP phone system in place.

Set social media goals

Without goals in place, it’s pretty hard to figure out the value of anything including social media. If you already have social media goals established, then these are probably the place to start in determining the value of your company’s social media. If goals have not been set up, you are going to want to create some and see if your company is able to reach these. That’s because the easiest way to determine if something has business value is to establish if it can help your company reach its goals. If you see that social media isn’t doing this, then you’ll need to reconfigure your strategy accordingly. If social media is adding value, then you will want to dig deeper using different tools to get a better idea of just what that value is.

If you aren’t using social media to add value to your business, then you are losing out. And if you aren’t utilising technology to assist in these efforts then you are really falling behind. Talk to our experts today to see how you can get started.

Published with permission from TechAdvisory.org. Source.

January 19th, 2016

Productivity_Jan19_AIf you think the idea of working from home sounds too good to be true, it’s not. Since the advent of the Internet, many business owners are open to the adoption of telecommuting, a strategy that allows their employees to work remotely in order to save commuting costs and time while increasing productivity. But of course, working from home can pose a few challenges of its own. In this article we’ll go into details as to how you can work productively at home.

One of the major concerns that business owners have when allowing people to work from home is the limited amount of control they have over their staff. Companies fear that most employees might become unproductive if they become their own boss and are responsible for managing their own hours. While it is easy for remote employees to feel disconnected from work, if you make communication a top priority, telecommuting can actually work wonders.

So have you been given the privilege to work from home? Check out the following tips to ensure a productive day.

Get dressed

It’s important not to dress too casually when working at home. That’s why wearing your pajamas while working can be counterproductive. There’s no need to choose an overly formal attire - like a suit with a tie - but at least wear something comfortable yet presentable that will help you get into a work frame of mind.

Create a focused workspace

Select a workspace that’s neither too comfortable nor uptight. The best method to get into the mindset of ‘going to work’ is to create an environment that allows you to easily focus on the tasks at hand. This can be a room with a door to keep out family members, or simply a space that’s free from all sources of distractions such as your smartphone, snacks, or the television. But in the end, it all comes down to personal preference - do you enjoy working in a clear space, or a cluttered chaos? Would background music distract you or help you concentrate? Do you like working in a bright environment, or prefer a dim area? Take these into consideration before choosing your workspace.

Plan ahead

The secret to working more productively is to have an organized plan of action. Write down the plan so you can prioritize tasks properly and schedule what needs to be done and when it must be completed. Also, it’s always helpful to know your most productive hours. This is so you can schedule your most challenging tasks during those hours and set aside easier ones in your least productive periods.

Stay away from social media

Social media is considered by many as the biggest time and productivity killer. So if your duties don’t involve managing your company’s Twitter account or responding to customers’ requests via Facebook inbox, you should steer clear from these social networking sites. There are many applications out there that allow you to block social media websites and notifications, but of course you wouldn’t have to resort to such measures if you can exert some self-control and discipline.

Invest in technology

Another thing to consider about working from home is the technology to help you work easier, such as a second monitor. Sometimes you will also need certain tools to stay connected to your company, clients, and colleagues. These tools may include but are not limited to web conferencing software, document sharing applications, or screen sharing programs.

These tips will turn your home into an office that will keep your working hours productive and disciplined throughout the day. If you’re looking to implement IT solutions that will encourage a more productive work environment, get in touch with our experts today.

Published with permission from TechAdvisory.org. Source.

Topic Productivity
January 18th, 2016

164_A_MWIf you’ve ever been in the car with a child constantly asking, “are we there yet?” you know how annoying a repetitive question can be. Unfortunately for Windows users, Microsoft has decided to take this method of annoyance to their own customer base, constantly nagging them to upgrade. If you’re as sick of this as thousands of other Windows users are, then here’s how you can zip the lid on Microsoft’s prompts.

If you’re like many people who are happy with their current Microsoft operating system, you may have no desire to upgrade to Windows 10. And while Microsoft seems to be doing everything they can to force your hand, like no longer offering security updates for Windows 8, upgrading is still avoidable for now. So if you’d like to get rid of the annoying prompts that are likely pestering you on a regular basis, it is possible to do so. And believe it or not, Microsoft themselves have released instructions on how to do this and they can be found their website.

How to block Windows 10 prompts

To block Windows 10 popups, you will need to dig into your PC’s registry and disable the upgrade path. However, a word of warning before you start: editing your registry incorrectly can cause serious problems to your PC. Before you make any modifications, back up your computer and registry in case anything goes wrong. In other words, at this point you're proceeding at your own risk.

If you are a Windows 7 Pro, Ultimate or Windows 8.1 Pro user and have admin permissions on the computer, follow these steps.

  1. Open up group policy editor (gpedit.msc)
  2. Browse to Computer Configuration>Administrative Templates>Windows Components>Windows Update Policy
  3. Switch on the Turn off the upgrade to the latest version of Windows through Windows Update setting
For users who are on a non-Enterprise version of Windows 7 or 8.1, you will need to input the below registry key in manually:

Subkey: HKLM\Software\Policies\Microsoft\Windows\Gwx DWORD value: DisableGwx = 1

And that’s all there is to it. Now you will no longer be bothered with popups bugging you to upgrade to Windows 10.

That being said, if you are currently running Windows 8 you need to make sure that you've upgraded to the latest “8.1 Update” version of the software so that you can enjoy continued 'Mainstream Support’ (including new features) until 9 January 2018 and ‘Extended Support’ (security patches) until 10 January 2023. If you're running the original Windows 8.0 you will no longer have support and your systems could be at risk.

If you would like additional assistance in blocking Windows notifications or help with other IT related needs, we are happy to be of service. Get in touch with us today.

Published with permission from TechAdvisory.org. Source.

January 16th, 2016

SocialMedia_Jan11_AYouTube is one of the most powerful tools for video marketing out there, especially for businesses who want to create an online reputation in order to generate more leads and revenue. It allows you to introduce your company’s unique brand and personality to the online community. And the best part? It’s free! Here we provide some useful tips to make sure that your YouTube marketing campaign is a total success.

Keep it short and simple

Most people have short attention spans and won’t watch videos that are longer than a couple of minutes unless they’re really interested. This means lengthy videos might not perform as well as you might hope, since viewers are likely to be turned off completely. There’s no fixed formula here, but the idea is to create videos that convey your intended message within five minutes at most. If you have the need for longer videos, simply split them into small segments - this is another great way to keep your visitors hooked and make them want to come back for more.

Use humor in your videos

Have you ever wondered why the funny videos on YouTube earn so many hits in such a short time? That’s because people love humor. We all like a good laugh. There are several YouTube channels out there that have had huge success by injecting humor into their videos. You don’t have to make your audience fall on their backs laughing - just flashing a little sense of humor will do the trick.

Consider quality over quantity

With the vast number of amateur and low-quality videos that come up on YouTube’s search results, you need to go the extra mile and make your video stand out from the competition. It’s worth investing in a high-quality video camera if you’re serious about YouTube marketing. Each of your videos should contain helpful and engaging content. And before posting it live, make sure to ask for a second or third pair of eyes to go through it again. This way you can take out the fluff and polish the videos so they’re appealing to viewers.

Set engaging titles

When it comes to YouTube marketing, this is perhaps the most important thing to keep in mind. Make sure you include relevant keywords in the title, so your viewers know what to expect to see in your video. The general rule of thumb is to keep it clear and concise, since long titles will be truncated in YouTube’s search results. Another thing is to refrain from using misleading titles that trick people into watching your video. Not only will your viewers hit the close button right away, this cheap trick will also have a negative impact on your video’s ranking.

Promote your videos

YouTube videos have a high chance of ranking well in Google, being the search engine giant’s subsidiary and following similar search algorithms. But this is no excuse to skimp on marketing. There are many ways to promote your videos to your specific target audience. Using relevant keywords and descriptions may help with organic traffic, but there’s also paid options like Google AdWords and Facebook Ads that will help you earn more exposure for your videos.

YouTube is a great tool to generate traffic and interact with your customers online. But do keep in mind that no matter how great your videos are, they won’t get seen if you don’t promote them well enough. If you want to learn how to maximize your YouTube marketing campaigns, get in touch with our experts today.

Published with permission from TechAdvisory.org. Source.

Topic Social Media
January 14th, 2016

Productivity_Nov30_AWe all experience those days where we feel like we’ve been super productive and have managed to check off a bunch of tasks from our to-do list. But if you feel like these days are few and far between and you’d like to up the ante on a more consistent basis, it’s time to adopt a new approach to productivity. Whether you need to get organized in your personal or working life, laying down ground rules for yourself and considering the following tips could work wonders.

When it comes to business, competition is fiercer than ever: you might have rivals undercutting your prices, you could be a bricks and mortar store pressurized by internet-based sellers, or perhaps you’re struggling to get a grip on your processes, marketing plans or even employees. By upping your efficiency stakes, working in a more agile fashion, and simply getting more work done more quickly, you could find that you’re holding the key to solving your problems.

Your issues with productivity might be personal, or they may well stem from your staff. As a small or medium-sized business owner or manager, you can’t afford to sit back and let your own inertia or disorganization, or your employees’ lack of dynamism, drag your company down. Take action and start getting to grips with your workload and help your business get 2016 off to a far more efficient start.

Take time out first thing

Okay, admittedly taking ‘time out’ sounds counterintuitive for increasing productivity, but hear us out. By taking a few minutes at the start of every morning, you’ll be getting the day off to a calm and orderly start, thereby increasing the chances of you being more productive, as opposed to running around like the proverbial headless chicken for the rest of the day.

Part mindfulness and part preparation, begin by emptying your head of any thoughts. Be in the moment and spend a minute or two breathing deeply. Next, consider the things most playing on your mind in relation to what needs to be done either today or in the near future. Jot them down on a piece of paper, followed with a short outline on how you are going to tackle them. Then set your mind to going forth and making those resolutions happen, one by one.

Quit multitasking

Some reports say that multitasking can negatively impact on your productivity by as much as 40 percent. When we’re taking on more than one task at a time, the perception is that we’re killing it productivity wise and getting loads done. The reality is that we’re spending the majority of the time jumping from one thing to the next and not fully focusing on any of them.

You need to exercise willpower to commit to ‘singletasking’ but before long it should come as second nature. Pick one thing that you are going to work on and stick to it until you have finished, or at least done everything you can for the time being. This includes not checking your email during that time – surely one of the biggest productivity sappers of all time. If the temptation is too strong, log out of your inbox on your computer, and set your phone to silent if you have audible alerts configured. If you’re worried you’re going to overlook something during this time period, use an online or physical notepad to note down spur of the moment thoughts or ideas.

Reassess your working hours

It’s no secret that the traditional 9 to 5 is on the way out. Being connected and contactable around the clock is putting paid to that, but is being constantly online actually counterproductive? How effective are you really at 11pm at night when you’re slumped in front of The Walking Dead with a beer and a spreadsheet full of data?

Take a tip from the latest round of startups that are taking a sledgehammer to the idea that we need to work around the clock, and are instead turning the working week on its head. The CEO of one rising startup has gone as far to institute a five-hour workday that runs from just 8am to 1pm, taking into account that studies show people are more productive earlier in the day. The theory goes that making people sit in an office for 8 hours a day, whilst giving them ample time to be productive, equally gives them just as many hours to waste time. A shorter working day could instill a greater sense of urgency in employees, who in turn respect the company’s consideration of their personal lives and work harder.

Depending on your business, changing your working hours may not be practical, but it could still be food for thought - and adopting a singletasking approach and planning your day ahead calmly and clearly is achievable and will never hurt.

If you’d like to find out how implementing better IT and more efficient procedures can help you beat the productivity blues, get in touch with us today.

Published with permission from TechAdvisory.org. Source.

Topic Productivity
January 5th, 2016

BusinessContinuity_Jan4_AWhen people think of the causes of downtime and the need for a Business Continuity Plan (BCP), they tend to think big. Powerful storms, massive blizzards, fires and floods are usually what springs to mind when business continuity is mentioned. And while these disasters can disrupt your business, a small power outage can be just as problematic if you’re not prepared. Here’s what to do to make sure your company isn’t halted when a power outage occurs.

Power outages are one of the only disasters that can strike just about anywhere in the United States. If you are in Seattle chances are tropical storms are not going to be an issue and if you’re in Miami you aren’t going to fret over a blizzard, but losing power can occur anywhere, at any time and without warning.

A Department of Energy report noted that power outages cost American businesses nearly $150 billion in 2014 and added that increasing demand for energy coupled with an aging infrastructure could see the number of blackouts increase. While weather-related events are the most common cause of power outages in the U.S., it is far from the only thing that can disrupt energy service.

Since this is a problem that will continue to plague businesses, especially those ones that are unprepared, it’s important to be ready should a blackout strike. Here are a few things you should consider when it comes to power outages.

Power outages hurt in more ways than you think

The most notable issue a business faces when a power outage occurs is an inability to work. Employees often times sit around unable to do anything until the power is turned back on. Once the power does return, additional time is needed to safely turn everything back on and to check if all your files are still there.

There are also numerous indirect consequences that your business may face either during or after a power outage. These include a loss of revenue from potential sales, a decrease in customer satisfaction and a drop in your company’s reputation. The more your company is prepared for a power outage, the better continuity you will see and the less damage will be done. While it may be impossible to completely avoid issues caused by blackouts, you can minimize their impact.

Be ready in case of an outage

One of the biggest sources of frustration for employees during a blackout is losing files they had been working on. Autosave features do help prevent this but sometimes you’ll still lose that one important note or sentence you didn’t have the chance to save. Uninterruptible power supplies (UPS) are one way to buy your employees a little extra time should the power go out. You're able to plug your computer into these devices and they will operate as a battery when the power goes out. The life of these power stations is anywhere from ten minutes to an hour for some models which should give you enough time to save your work and properly shutdown your computer.

If you want to stay in business during a power outage, a standby commercial generator can help. These normally run on propane or natural gas and immediately switch on as soon as your main power supply goes out. If you aren’t concerned about the lights but want to keep your employees productive, equipping them 4G enabled devices with Office 365 or Google Apps will let them continue to work on files that have been saved and stored on the cloud.

Always test your outage plans

Regardless of what your company's plans are during a power outage, you will need to test them on a regular basis to ensure everything runs smoothly when the real thing does happen. If you utilize a UPS or standby generator, you will want to test these out every six months at the very least to make sure they function properly. If your business has special plans for what employees need to do during a power outage, you should run a practice drill on a yearly basis to ensure everyone is up to speed on their duties.

They key to business continuity is preparation. Let our team of experts help prepare your business for anything thrown its way in 2016 and beyond.

Published with permission from TechAdvisory.org. Source.